Last Updated
August 1, 2025
Table of Contents
This Privacy Policy outlines how Systorian ("we", "our", "us") collects, uses, and protects your data.
1 Information We Collect
We collect information to provide and improve our services. Here’s a detailed look at what we gather:
Personal & Service Data
- Personal Identifiers: Name, mobile number, email, and physical address.
- Service Details: Your location for service, selected subscription plan, details about your appliances (type, brand, model), and scheduled service date/time.
- Demographic Information: We may collect optional information like your Date of Birth (DOB) and gender to personalize your experience.
User-Generated Content
- Testimonials & Ratings: Feedback, testimonials, and ratings you provide for our services or technicians.
- Support Communications: Information you provide when you contact our support team, including the content of your messages, and any attachments.
- Chatbot History: Transcripts of your conversations with our website's chatbot to help us improve its accuracy and helpfulness.
Technical & Activity Data
- Device & Usage Info: Your IP address, browser type, operating system, pages you access, and the duration of your visit.
- Detailed Analytics: We collect session data, on-page interactions (like clicks and scroll depth), and referral sources to analyze user behavior and improve our website.
- Activity History: We log actions you take on our platform, such as registrations, logins, and booking updates, to maintain your service history and enhance security.
Payment & Consent Information
- Payment Information: All payment transactions are handled securely by our third-party payment gateways. We never store your full banking or card details on our servers.
- Consent Records: We maintain a record of the consents you provide (e.g., for our Terms of Service, Privacy Policy, or marketing communications) for compliance purposes.
2 How We Use Your Data
Our primary purpose for collecting your data is to provide and improve our service. Specifically, we use your information:
- To create and manage your account, confirm bookings, and deliver our services effectively.
- To process transactions and send you related information, including purchase confirmations and invoices.
- To communicate with you, provide customer support, and send you service-related reminders, updates, and notifications.
- To personalize your experience on our platform by understanding your preferences and history.
- To improve our website, services, and platform experience using analytics and user feedback.
- To ensure the security of our platform, prevent fraud, and enforce our terms of service.
- To comply with legal obligations and respond to lawful requests from public authorities.
3 Data Sharing and Disclosure
We do not sell your personal data. We only share your information with third parties in the following circumstances to provide our services:
- Service Professionals: To perform the requested service, we share your name, address, phone number, and service details (like appliance type and issue) with our verified service technicians.
- Payment Gateways: We share transaction details with our payment gateways to securely process your payments. We do not share your sensitive personal data with them.
- Communication Providers: We use third-party services to send you emails and SMS messages for booking confirmations, reminders, and other service-related communications.
- Analytics Services: We may share anonymized or aggregated usage data with third-party analytics services to help us understand platform usage and improve our services.
- Legal Requirements: We may disclose your information if required by law, such as to comply with a subpoena or other legal process, when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.
5 Data Security
The security of your data is important to us. We implement a variety of security measures to maintain the safety of your personal information, including SSL encryption, firewalls, and secure server environments. Access to your personal data is restricted to authorized personnel who are required to keep the information confidential.
While we use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security as no method of transmission over the Internet or method of electronic storage is 100% secure.
6 Your Data Rights and Choices
You have certain rights regarding the personal data we hold about you. Subject to local law, you may:
- Request access to your personal data.
- Request correction of inaccurate data or completion of incomplete data.
- Request deletion of your personal data when it's no longer needed.
- Opt-out of marketing communications at any time.
- Request to restrict the processing of your personal data in certain circumstances.
- Request your data in a structured, machine-readable format (data portability).
For information about how long we retain your data, please see our Data Retention Policy.
To exercise any of these rights, please contact us using the information in the Contact section below.
7 Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal data, we will take steps to delete such information from our servers.
8 International Data Transfers
Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.
9 Links to Other Websites
Our website may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
10 Policy Updates
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. When we make significant changes, we will notify you through a notice on our website, email notification (for registered users), or in-app notification (if applicable).
We encourage you to periodically review this page for the latest information on our privacy practices.
11 Contact Information
For any privacy-related queries, contact our Data Protection Officer:
Systorian Privacy Team
Email: support@systorian.in
Response Time: Within 48 business hours
Version History
Policy expanded to include more details on data collection, usage, and user rights with complete company information.
Initial Privacy Policy published.